1
Confirm applicability
Review California locations, vehicles, licenses, endorsements, ownership, and driver relationships against current DMV guidance.
California driver monitoring
California Employer Pull Notice (EPN)
California Employer Pull Notice support for covered carriers—electronic requester workflows, driver additions and deletions, annual records, action-triggered pull notices, secure review, and documented follow-up.
Reviewed
California EPN administration
Operate the complete Employer Pull Notice lifecycle
EPN is more than an account application. A reliable program keeps the employer profile and requester code secure, enrolls the correct drivers, reviews each initial, annual, and action-triggered record, reconciles employment changes, and connects EPN evidence to federal MVR and driver-qualification work.
Mann supports EPN administration; California DMV controls the program
Mann Registration can help assess the workflow, organize account and roster actions, route records for review, and document follow-up. Mann does not issue requester codes, decide who is legally required to enroll, control DMV record content or timing, or replace the employer’s security, qualification, employment, and dispatch responsibilities.
What we review
- California terminal, employer, ownership, vehicle, driver, and license facts
- Which drivers fall within mandatory or permitted voluntary enrollment categories
- Existing EPN requester-code, contact, billing, and electronic-account status
- Prospective, casual, active, leave, and terminated driver roster changes
- Who receives, reviews, escalates, secures, and retains DMV driver records
What to have ready
- Legal business, FEIN, address, terminal, contact, and requester information
- Active-driver roster and California or out-of-state license details—shared securely
- Driver authorization when voluntary enrollment requires it
- Current prospective-hire or annual driver records and review notes
- Add, delete, account-change, invoice, and report history
How the process works
2
Set up the requester
Prepare or validate the electronic EPN account, responsible contact, requester information, billing, and security controls.
3
Reconcile the roster
Add required drivers, handle permitted voluntary enrollment, and resolve missing, duplicate, or former-driver records.
4
Review DMV reports
Route enrollment, annual, and action-triggered reports to an authorized reviewer and verify material events.
5
Document action
Record the review date, reviewer, license status, escalation, dispatch decision, corrective action, and closure.
6
Maintain the account
Process hires, separations, address or ownership changes, invoices, access changes, and annual program review.
Who should review California EPN applicability
Do not decide EPN coverage from the company name alone. Review the employer, California operating location, vehicle, license, endorsement, ownership, and employment relationship.
Common mandatory categories
- Employees required to hold a Commercial Class A or Class B license
- Employees required to hold specified Commercial Class C endorsements or certificates
- Certain compensated passenger-vehicle drivers identified by DMV
- Other owner, partner, family, volunteer, or employment arrangements covered by CVC 1808.1
Situations needing fact-specific review
- Out-of-state companies with a California garage, maintenance, operating, or dispatch location
- Owner-operators, partnerships, LLCs, and corporations with different driver relationships
- Casual drivers and prospective hires
- Out-of-state licensed drivers and assigned DMV index numbers
- Non-mandated drivers considered for voluntary enrollment
Electronic EPN processing is now required
California DMV states that, effective April 1, 2026, EPN participants must submit documents, request and receive records, and pay invoices electronically. Existing paper-era workflows should be reviewed for account access, responsible contacts, secure record handling, and electronic reconciliation.
What the EPN record cycle should trigger
| Trigger | Record event | Carrier control |
|---|---|---|
| Enrollment | DMV generates the initial driver record after enrollment. | Verify the driver, status, class, restrictions, and roster; document the initial review. |
| Annual cycle | DMV generates a driver record on the annual enrollment date. | Route the record to the annual MVR review process and retain the required reviewer note. |
| Record activity | Specified convictions, failures to appear, accidents, suspensions, revocations, or other actions can generate a report. | Verify the source, assess qualification and dispatch risk, document the decision, and close follow-up. |
| Employment change | Hire, leave, termination, or role change affects the active roster. | Add or delete promptly, preserve required records, and prevent unauthorized access or continued monitoring. |
| Account change | Address, ownership, contact, FEIN, business, access, or delivery information changes. | Update DMV through the required process and validate the account after the change. |
Protect requester codes and DMV driver records
DMV restricts EPN information to the approved purpose. Build role-based access, a named responsible contact, controlled downloads, secure storage, retention and destruction rules, and immediate access removal when staff or vendors change.
- Keep the requester code and account credentials confidential.
- Limit records to authorized staff with a documented business need.
- Do not combine or repurpose DMV data outside the approved program use.
- Destroy records securely when they are no longer required for the approved purpose.
- Use the MVR monitoring workflow to document review and follow-up without exposing driver data in public systems.
Never submit driver-license numbers, dates of birth, requester codes, DMV reports, or account credentials through the public form or assistant. Request help first, then use the secure process provided by authorized staff.
Common questions
California EPN FAQ
What is the California Employer Pull Notice program?
EPN is a California DMV program that allows enrolled employers to monitor the driving records of employees who drive for them. DMV generates a record when a driver is enrolled, annually, and when specified actions or activities are added to the driver’s record.
Which employers must enroll drivers in EPN?
California DMV identifies covered categories that include drivers required to hold a Commercial Class A or B license, specified Commercial Class C endorsements or certificates, and certain compensated passenger-vehicle drivers. Applicability also depends on the employer, terminal, vehicle, ownership, and driver relationship.
Is EPN required for a carrier with a California terminal?
California DMV states that an out-of-state business can still be required when it regularly garages, maintains, operates, or dispatches from a California location. The exact MCP and EPN requirement should be confirmed with DMV for the operation.
What changed for EPN in 2026?
Effective April 1, 2026, California DMV requires participating employers to conduct EPN business electronically, including submitting documents, requesting and receiving driver records, and paying invoices through the electronic process.
Do prospective hires need to be enrolled in EPN?
DMV requires the employer of a prospective commercial driver to obtain the current public driver record. If the driver is hired, the reviewed, signed, and dated record is maintained until the driver is enrolled in EPN under the applicable process.
What happens when a driver leaves the company?
DMV’s EPN guidance says an employer should immediately delete a non-mandated driver upon termination and keep the active roster accurate. Covered-employer workflows should reconcile separations promptly under the applicable DMV instructions.
Does EPN replace the annual federal MVR review?
No. California EPN and the federal annual MVR inquiry and review are related but separate responsibilities. The carrier should map EPN records into the 49 CFR 391.25 review without assuming one program automatically completes every federal documentation step.
Can Mann Registration guarantee DMV account approval or notice timing?
No. Mann can help organize account and roster actions and document review. California DMV controls requester eligibility, account approval, record availability, fees, reports, and system processing.
Mann Registration is an independent service provider and is not affiliated with or endorsed by the California Department of Motor Vehicles or California Highway Patrol. The responsible agency or program makes all final eligibility and filing decisions.